Quota Management feature is integrated in almost all Microsoft-based operating systems that support NTFS file system. With the help of this feature, administrators can restrict users from consuming disk space in the hard disk drives to store their personal or unwanted data. When the disk quota is applied on a drive, it ensures that the users cannot store data on the drives more than the particular space assigned to them. For example, if users have been assigned 20 GB of space on a particular volume, they can only store the data that is equal to or smaller than 20 GB in size. In case they try to store data that is larger in size, they may receive a warning message or the operating system might deny their access to the disk space at all. Behavior of the operating system may depend on the type of configuration that administrators have made on them.
Quota Management can be enabled and configured in two ways:
- Warn Only – In this configuration, the operating system only warns the users who try to exceed their specified quota limits. Operating system does not deny the disk space usage for the users even if they store additional data.
- Denied Access – In this type of configuration, whenever users try to exceed their quota limits, the operating system straightaway denies their access to the disk space. This prevents the hard disk drives from getting overpopulated with the useless and personal data of the employees that they might save in the office computers or on the central file servers.
Apart from the above discussed two different ways in which Quota Management can be enabled, the feature can also be applied in two different ways:
- All New User Accounts – When this type of quota is applied, all new user accounts that the administrators create on a computer get affected with the quota limitations. Moreover, the quota limit specified in this configuration is global and the same limit becomes applicable for all the user accounts.
- Individual Quota Entries – In this type of configuration, quota can be applied on every user account individually. This further means that every user account can have a separate quota limit according to the requirements the administrator thinks that the account holder might have.
Although only the user accounts that belong to Administrators group can enable and configure Quota Management, disk quota limitation never becomes applicable on the administrator accounts.
How to Enable Quota Management in Microsoft Windows 8?
In order to enable Quota Management in Microsoft Windows 8, the steps given below must be followed:
- Log on to Windows 8 computer with administrator account.
- On the Start window, click Desktop icon.
- On the desktop screen, click Windows Explorer from the taskbar.
- On the opened Libraries window, from the navigation pane in the left, click to select Computer.
- On the Computer window, right-click the drive on which the Quota Management is to be enabled.
- From the displayed context menu, click Properties.
- On the opened properties box, go to the Quota tab and click Show Quota Settings button.
- On the opened quota settings box, check Enable quota management checkbox.
- If the excess to the disk space is to be denied for the users who exceed their quota limits, the Deny disk space to users exceeding quota limit checkbox must be checked.
- Under Select the default quota limit for new users on this volume section, click to select Limit disk space to radio button and in the available fields, specify the desired quota limit value and the warning level.
- The units for the specified values can be selected from the drop-down lists available next to their respective fields.
- Optionally, Quota Entries button can also be clicked to specify different quota limits for the user accounts individually.
- Once done, click OK.
- On the displayed warning box, click Yes to confirm the settings and allow Windows 8 to apply the disk quota as configured.